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Date:      Tue, 15 Jul 2014 13:48:06 -0600
From:      Deb Goodkin <deb@freebsdfoundation.org>
To:        freebsd-announce@freebsd.org
Subject:   [FreeBSD-Announce] The FreeBSD Foundation is Accepting Travel Grant Applications for EuroBSDCon 2014
Message-ID:  <792B2E62-033B-48D6-8881-5D38648A95BE@freebsdfoundation.org>

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Calling all FreeBSD developers needing assistance with travel expenses =
to EuroBSDCon 2014.

The FreeBSD Foundation will be providing a limited number of travel =
grants to individuals requesting assistance. Please fill out and submit  =
the Travel Grant Request Application at =
http://www.freebsdfoundation.org/documents/TravelRequestForm.pdf by =
August 15th, 2014 to apply for this grant.

How it works:

This program is open to FreeBSD developers of all sorts (kernel hackers, =
 documentation authors, bugbusters, system administrators, etc).  In =
some cases we are also able to fund non-developers, such as active =
community members and FreeBSD advocates.

(1) You request funding based on a realistic and economical estimate of =
travel costs (economy airfare, trainfare, ...), accommodations =
(conference hotel and sharing a room), and registration or tutorial =
fees.  If there are other sponsors willing to cover costs, such as your =
employer or the conference, we prefer you talk to them first, as our =
budget is limited.  We are happy to split costs with you or another =
sponsor, such as just covering airfare or board.

*If you are a speaker at the conference, we expect the conference to =
cover your travel costs, and will most likely not approve your direct =
request to us. *

(2) We review your application and if approved, authorize you to seek =
reimbursement up to a limit.  We consider several factors, including our =
overall and per-event budgets, and (quite importantly) the benefit to =
the community by funding your travel.

Most rejected applications are rejected because of an over-all limit on =
travel budget for the event or year, due to unrealistic or uneconomical =
costing, or because there is an unclear or unconvincing argument that =
funding the applicant will directly benefit the FreeBSD Project. Please =
take these points into consideration when writing your application.

(3) We reimburse costs based on actuals (receipts), and by check or bank =
transfer. And, we do not cover your costs if you end up having to cancel =
your trip. We require you to submit a report on your trip, which we may =
show to current or potential sponsors, post on our blog, and include in =
our semi-annual newsletter.

There's some flexibility in the mechanism, so talk to us if something =
about the model doesn't quite work for you or if you have any questions. =
The travel grant program is one of the most effective ways we can spend =
money to help support the FreeBSD Project, as it helps developers get =
together in the same place at the same time, and helps advertise and =
advocate FreeBSD in the larger community.

Thank You,

The FreeBSD Foundation

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